Rules

Name and domicile

§ 1 The name of the association is the Finnish Union of University Researchers and Teachers. In these rules, the association is referred to as ‘union’ and the registered associations associated with it as ‘member associations’. The domicile of the union is Helsinki.

Purpose and nature of operations

§ 2 The purpose of the union is to monitor the legal, social and salary-related benefits of those researching, teaching and carrying out information management work at Finnish universities, the Academy of Finland and other similar teaching and research institutions as well as to support their advancement in scientific and teaching-related pursuits as well as to function as a connection between the members.

To realise its purpose, the union

1. participates in office and collective labour agreement negotiations and monitors the implementation of the agreements

2. supports member associations in the supervision of interests and member acquisitions

3. gives statements and carries out proposals and initiatives for the supervision and promotion of its members’ professional and social interests

4. carries out communications and publishing and organises meeting, training and negotiation events; and

5. upholds the necessary contacts with different state organs as well as national and international universities and colleges and the professional associations in them.

The union may have a fund for promoting salary matters and members’ interests. The union may also have other funds. The union meeting confirms the fund rules.

Membership

§ 3 A registered association, formed of such persons as referred to in § 2 (1) of the rules, may join the union.

§ 4 An application to become a member of the union must be submitted to the union’s government. The government decides whether the association can join the union. The association’s rules and a notice of the number of members must be attached to the application. The government must notify the association of its decision in writing.

§ 5 The union’s member associations must pay the membership fee that the autumn union meeting has decided on. The membership fee is percentage-based or a unit fee that the member associations collect from its members’ salaries as well as a membership fee decided by the autumn union meeting that may be a different amount for the following groups: grant researchers, those on maternity, paternity, parental, nursing leave or other similar unpaid leave, unemployed, conscripts and students. The union meeting may, if necessary, impose a separate membership fee or an industrial action fee on its members.

§ 6 When a member association decides to resign from the union, it must notify the union government or its chairperson in writing at least three months before the end of the calendar year or make an announcement of the resignation at the union meeting to be noted down in the records. 

If a member association fails to fulfil its obligations towards the union or operates against the purposes of the union, the government may dismiss the association’s membership. The member association in question may let the union meeting decide on the dismissal decision by submitting a written complaint to the union government within 30 days of receiving notice of the dismissal. Once an association has resigned or been dismissed, its obligations towards the union will cease. However, the member association is obligated to pay the union the membership fees for the calendar year of the notice of resignation or dismissal.

§ 7 The member association’s obligations are

1. to pay its membership fee regularly to the union according to the union meeting’s decision

2. to account for the number of members who have paid the membership fee and the amount of the accumulated membership fees in a manner decided by the government

3. to immediately notify the union of any changes in the association’s rules and officials

4. to send the union the association’s annual report and statement of accounts once they have been compiled

5. during each January, notify who it has chosen as its representatives and deputy representatives for the union meetings of that financial year.

Organs

§ 8 The union’s decisive organ is the union meeting and the executive organ is the government.

Union meetings

§ 9 Two ordinary union meetings shall be held each year: the spring union meeting in March–May and the autumn union meeting in November–December.

The time and place of the ordinary union meeting must be announced to the member associations in writing at least 40 days prior to the meeting.

Invitation to the ordinary union meeting must be sent to the member associations by letter at least 10 days prior to the meeting. The invitation must mention the matters that will be handled at the union meeting.

If a member association wants a specific matter to be handled at the ordinary union meeting, it must submit a reasonable proposal in writing to the government. The proposal must be submitted to the government at least 30 days prior to the meeting.

The union meeting may handle a proposal by the government that has not been mentioned in the meeting invitation by considering the stipulations in § 24 of the Associations Act.

At the union meeting, a member association has one representative for every 60 ordinary members as per 1 January. Ordinary members are members who have paid the membership fee and members who are exempt from the membership fee under valid grounds.

During January of each calendar year, the member associations shall notify the union who they have chosen as their representatives for the union meetings of that financial year. The representatives that the member associations have announced in this way have the right to speak and vote at the union meetings.

If necessary, additional union meetings may be held by the invitation of the government or if the meeting so decides.

An additional union meeting shall be convened if at least 1/4 of the member associations demand it from the government to handle a matter they have announced in writing.

Invitation to an additional union meeting must be delivered to the member associations by letter at least 5 days prior to the meeting.

Union government members, auditors and union officials have the right to speak at union meetings. 

§ 10 Autumn union meetings

1. approve the action plan for the upcoming year

2. confirm the amount of the membership fee for the upcoming year, the way it shall be charged and the budget

3. confirm the fees for the chairperson and government of the union as well as the members of the other organs

4. elect the union chairperson and two vice chairpersons every second year

5. elect the other ordinary members of the government and their personal deputy members

6. elect two auditors and two deputy auditors to audit the accounts for the following calendar year; and

7. decide on other matters mentioned in the meeting invitation and proposed by the government.

 

The person elected as chairperson must receive an absolute majority of the given votes to be elected. If none of the candidates receive the necessary majority, a second vote shall be organised between the two persons who received the most votes. The term of office for the chairperson is two calendar years. The same person may be elected as chairperson for a maximum of two terms.

When electing the vice chairpersons, every person entitled to vote may vote for a maximum of two candidates. The two persons with the most votes shall be elected. If the votes are even, the election will be decided by casting lots.

The ordinary and deputy members of the government shall be elected by a personal proportional election according to § 29 (3)(2) of the Associations Act. The union meeting shall confirm a separate procedure for elections and voting.

§ 11 Spring union meetings

1. present the government’s report of the union’s activities for the preceding calendar year

2. confirm the closing of the accounts, discuss the auditors’ statement and decide on releasing the accountable persons from liability

3. impose an election committee to prepare for the election at the autumn union meeting

4. decide on other matters mentioned in the meeting invitation and proposed by the government.

Government

§ 12 The government includes the chairperson, two vice chairpersons and eight other ordinary members. Each ordinary member, except for the chairperson and the vice chairpersons, have personal deputy members. The ordinary members of the member associations are eligible for the government.

The term of office for the members of the government, except for the chairperson and the vice chairpersons, is one calendar year.

The government assembles by the invitation of the chairperson, or when he or she is prevented, one of the vice chairpersons. The government constitutes a quorum when the chairperson or one of the vice chairpersons and at least half of the other members are present. 

§ 13 The duty of the government is to manage the union’s operations and to take care of union-related matters according to the decisions of the union meeting and these regulations. The government shall

1. elect the union’s officials

2. appoint the necessary committees and working groups for its assistance

3. convene the union meetings and prepare the matters handled in them

4. implement the decisions of the union meetings

5. administer the union’s funds

6. decide on the selling, changing and investing of the union’s assets; and

7. take other measures to promote the union’s purpose.

The government has the right to give out rewards and grants.

Authority to sign the union’s name

§ 14 The union’s name may be signed by the government’s chairperson or one of the vice chairpersons, one of them together with the executive director or treasurer, or some other official, as designated by the government. The government may designate the executive director to sign the union name alone.

Accounts and audit

§ 15 The union’s financial year is a calendar year. The closing of the accounts shall be presented to the auditors during February at the latest. The auditors must give their statement on it for the spring union meeting.

Changing the rules and dissolution of the association

§ 16 A 3/4 majority of votes at the union meeting is required to change these rules.

§ 17 If the union is dissolved, its funds will be divided to the member associations in relation to the amount of membership fees they have paid during the calendar year preceding the dissolution.